Table of possibilities of documents from google. Cloud Office Guide. Cloud storage of information based on Google Docs

Hello, dear readers of the blog site. Many of you in life are faced with the need to create a document, draw a table, and something else of the same kind. What do you use for this?

Oh yes, of course, popular programs available on almost every computer, such as, for example, Word, Excel, PowerPoint, Open Office and many others, including online version(cloud) some editors.

Yes, they are undeniably good, but not in the case when it is still worth sweating over this project, table, online presentation to bring it to mind, and not only you are working on the project, but also your colleagues, who cannot be all time is at your side. Here for this your indispensable assistant and may become free and multifunctional program from Google. Let's get acquainted.

What is Google Docs?

Many of you, including me, are used to working with various documents in office programs such as Word, Excel, or PowerPoint, which you first need to install on your computer.

All this is just great if the file is intended only for you. And if you are limited, for example, in time? If you need this very text file or show it to someone urgently, and even so that this someone makes the necessary changes without delay? This is exactly what is needed free online service Google Docs, the possibilities of which we will try to consider in this article.

You probably already guessed that the developer of this miracle is none other than Google itself. Google Docs does not require installation on a computer, besides, google documents or spreadsheets are automatically saved to special server and you can view them from any computer (you just need to know the password to enter and have access to the Internet, but more on that below).

What else can the Google Docs online service do? And here's what:

Multiple people can work on Google Docs at once who have access to them. They can make any edits, leave comments, chat using real-time chat.
Supports a large number of popular formats(e.g. docx, pdf, odt, rtf, txt, html).
History is saved of all google docs edits ever made (in case you need to go back a few steps, to more early version, which has not yet been edited).
Maybe creating and editing google documents on iPhone, iPad and Android
If necessary, it is possible to work offline (without the Internet).
It is possible to select access rights for each user or for individual groups. That is, we can allow someone to edit text or a table, and we can only give someone the opportunity to view and leave some comments on them.

Google Docs - Create and Edit

In order to create a text file, an online spreadsheet or a presentation, you do not need to install any software, everything is created directly in the browser used (learn about, popular, well-known, new), as well as with one file several people can work at once(All changes will be saved automatically).

To get started, go to the page creating a google document and click on the icon with three dashes in the upper right corner:

We open a list with what we want to create: a document, a table, a presentation, a form, and further down the list:

This is what the window looks like Firefox browser. IN Chrome browser tabs with the choice of creation are located right on the main page:

In the window that opens, we can view the documents we already have (if any):

Create a presentation online from Google

Here you can create various presentations, work on them, edit them, and all this at the same time with their colleagues, being at a respectful distance from each other. And most importantly, that all this can be done absolutely free!

Click on the big blue button "Open Google Slides":

Then, as in previous cases, click on the big red button with a plus, located in the lower right corner.

Choosing a topic for an online presentation in Google and the size of the slide (widescreen or standard), click on ok:

We give our online presentation in Google a name and with the help of a plus choose a layout our future slide:

We also choose the font we like, its size, color, you can also italicize it, make it bold or underline (see the screen above).

Then enter title and subtitle by placing the mouse cursor in the corresponding fields. If desired, by grabbing the selected squares with the mouse, we can increase / decrease our text, as well as rotate it to the right or left:

Features of the program for online presentations in the Google Docs service

What possibilities does it hide from us? free program about Google? Let's get a look:

there is a rollback a few steps back (or forward), as well as printing
copy formatting
canvas fit to screen
the magnifying glass is responsible for zooming
enter text or insert an image
insert a shape, wide arrow, callout, formula (there is a good selection of symbols listed)
insert line, arrow, angled and curved connectors, curve, polyline and scribble
insert comment
customize input methods
on the “Advanced” tab, you can change the background of the layout, the entire layout, change the theme of your presentation, add animation transition between slides(insert blackout, add flip, gallery, etc.)

The "File" tab in Google Docs allows you to create something (online document, table, presentation, form, drawing, you can choose something from the existing rich Google Template Galleries). Here you can also rename your creation, create a copy of it, move it to another folder, delete it, import slides. Well, and, of course, view the history of all changes made, select the language, download, publish online, send to co-authors and attach to the message in e-mail.

The Insert tab includes the following options:

By selecting the appropriate command in the presentation program, you can insert any text on the selected slide, add an image, video, link (), line, shape, table. You can also number the google docs slides and add comments. Well adding a new slide to a Google Docs online presentation and their import is present.

On the "Slide" tab, all work with slides is carried out. This includes adding a new slide, and duplicating, and deleting. Here you can also change the background, layout and theme, insert transitions between slides and change the entire template.

By selecting, for example, text or an image on a slide, it can be move from back to front(and vice versa), rotate, group and ungroup. All this you will find on the "Organize" tab.

Creating a Google Docs Form

We have already discussed in detail how, how to add this very Internet survey to your site and how to view the results of the survey and then make any changes (edit), so I will explain briefly.

To conduct any online surveys, and then get a table with the results of these same surveys, and completely for free, go to the tab creating a google doc form :

Then click on the big blue "Create Form" button:

The following window will open in front of you creation new form google:

You can add a poll here:

Choose a topic:

Set some settings:

Get and view individual responses:

We enter a question without a title (if you put the mouse cursor in this field, then it is possible to insert an image - take a picture, insert a url, drag it with the mouse from the computer), and the question type (text, list, scale, grid, date, time):

On the right, there are a few more buttons with which you can add a poll, title, description, image, video, and section:

How to Publish Google Docs, Spreadsheets, Presentations, and Drawings

If you look in the settings, you will notice a very important detail: publication is possible not only of the entire document, but also of a single part of it. For example, you can publish only individual sheets. As for the online presentation, here you can choose the speed of the slides. As for the picture, you can choose the size of the image published on the Internet.

After you click on "Publish", you will see a link in front of your eyes, which you will need to insert into the code of your website, blog, online store.

There is another very interesting thing which is about publishing google spreadsheet − changing the visibility of some of its elements:

Making changes to an already published document

By making any changes (editing) to the original document or an online spreadsheet in Google docs, you can be sure that these same changes will also be reflected in the published copy. But this can be avoided if you do not need it.

To do this, you select from the menu the items “File” - “Publish on the Internet”, then click on “Published materials and settings” and uncheck the box “Automatically publish after making changes”:

Unpublishing Google Docs on the Internet

Open the file you want to unpublish. Then go to the "File" menu and select the "Publish to the Internet" item there. Go again to the "Published materials and settings" and there select the item "Unpublish".

How to set permissions on Google Docs

Without setting permissions, other users will not be able to make any changes to the document you have published. For example, in Google documents they will not be able to access the toolbar, in tables also (they will be able to see all sorts of charts, cell formatting and their values, but they will not be able to make changes). As for the presentation online, users will be able to see either the preview version or view it in full screen mode. So, to avoid all this, we can for some of our project colleagues set file publishing permissions.

We open the document we need and in the upper right corner we find the button "Access settings":

After that, in the window that opens, we find the item "Advanced" and activate the item "Prohibit editors from adding users and changing access settings", click on "Save". Now users will be able to publish the file, as well as edit it.

On this, I think, we can complete our acquaintance with this free and promising program from Google. Good luck learning!

Good luck to you! See you soon on the blog pages site

1. What can you do in Google Docs?

In Google documents online, almost the same functionality as in the usual, local Word from Microsoft (MS Word), namely:

Mobility Google Docs is useful for those who move and work with documents where it is convenient and where there is an Internet connection. You can continue working on a document even when disconnected from the network.
Want to create documents from scratch? Easy! In addition, it is possible to download ordinary Word documents from your computer and edit them.
Documents are uploaded to Google Docs in html, txt, odt, rtf, doc, docx, pdf format.
You can work with a whole team on a document: just send a link to the document to your colleagues.
All changes in the document are logged and in an unforeseen case, when, for example, “the cat walked over the keyboard”, you can “roll back” to the previous version of the document.
You can work with Google Docs on Android and iOS devices. To do this, you need to install the appropriate free app“Google Docs” on your android device or iOS.

2. Google Docs Text Tools

The first thing to note is the ability to write text, perhaps this is the most important thing.

There are also tools that allow you to work with text:

color,
size,
fonts,
alignment,
formatting,
spell check,
insert tables, figures,
and "children's" opportunities.

3. How to create a google document

Before you start working with the text, you should write it or download it, for example, from your computer. Let's try to create a new document, as they say, "from scratch". So, it can be done like this.

Enter your login and password.

2) Click on the “Create” button located in the left vertical menu (number 1 in Fig. 1), after which a list will drop out in which we select Google documents (Docs).

The same can be done using the Shift + t keys.

Rice. 1. In Google Drive We do not find a GoogleDocument and create it

After entering the text, it can be styled or "combed". Let's start with styles. We are invited to arrange our text as plain text, with headings and even make a table of contents.

If you place the cursor in any place in the text or select some part of the text, then in the window marked with the number 1 in Fig. 2, the style that matches the marked text will immediately appear.

Rice. 2. How to change text styles: Plain text, Title, subtitle, etc.

On fig. 2, the text “Punish me with contempt” is selected and in window 1 in fig. 2 shows that it is "Plain Text".

To make the title of the document, you need to select the appropriate text and click on "Title" (number 3 in Fig. 2), it will have the most large print. This is usually the title of a book or project.

The following chapters can be made in the text:
Heading 1 - number 5 in fig. 2,
Heading 2 - number 6 in fig. 2, smaller font than Heading 1,
Heading 3 - number 7 in fig. 2, smaller print than Heading 2.

In addition to headings, there can be subheadings - number 4 in Fig. 2.

5. Automatic table of contents

1) After the text is marked up using the above styles (Heading 1, Heading 2, etc.), you can create a Table of Contents for the entire document.

2) We put the cursor in the place where the table of contents will be, usually this is the beginning of the text.
3) Go to the "Insert" menu (number 8 in Fig. 2).
4) There we select the last menu item - "Contents".

Thus, the table of contents will be automatically generated.

6. Choose the text font

Fonts are created by designers and have a certain license. It is impossible to add for the Russian language - this is considered a copyright infringement. Therefore, the Google Docs service is left with a choice of free fonts for which the service has the right to use.

Rice. 3. How to change the font in Google Docs

To select any font, select the text (number 1 in Fig. 3). And then click on the list with fonts (number 2 in Fig. 3), and select the one you need (for example, number 3 in Fig. 3).

What is in fig. 3 there is a checkmark next to the font Arial means that the selected text (number 1 in Fig. 3) is typed in this particular font.

It is enough to poke anywhere in your text and the Panel Google tools Docs (number 2 in Fig. 3) will tell you everything about this text: what font it has, color, font size, style, etc.

7. Text font size

To change the text font size in a Google Docs document, select the desired text fragment (number 1 in Fig. 4), and then click on the appropriate font size from the drop-down list (number 2 in Fig. 4).

Rice. 4. How to Change the Font Size of Text in a Google Docs Document

If there is no suitable size for the selected text, for example, 13 or 20, then click in the field marked with the number 2 in Fig. 4, and enter the desired font size there.

8. Text Formatting

If you want to format the text, first be sure to select the part of the text that you want to "comb" using formatting, and then click on any formatting option (Fig. 5).

Rice. 5 Buttons for Formatting Text in Google Docs

As seen in fig. 5, the following formatting options are available:

B- Bold

To make an important part of the text bold, you need to select (in other words, paint over) this text, and then click on the "B" icon, or press the hot keys Ctrl + B.

If you want to remove the selection of text from bold and make it plain text, select this text and click on the “B” icon, or press Ctrl + B.

I- Italics

If you highlight the text and then click on the " I”, or press the hot keys Ctrl + I, then the text will also become oblique(highlighted in italics).

To remove italics from text, you need to select the text with italics and use the icon " I”, or the keys Ctrl+ I.

U - underlined

Select a part of the text and click on the icon " U", or press the keys Ctrl + U, the text becomes underlined.

Didn't like underlined text? Select (paint over) it and use the icon " U”, or the keys Ctrl+ U.

A- Text color

First of all, select the text, and then you can change the font color or background color for the selected text

9. Change text color and background

To change the color or background of the text, first select the desired fragment. Then click the button on the toolbar, select "Text Color" or "Background Color" and specify a color.

Rice. 6. Change text color, text background color

The Google Docs service offers to style text by changing its color and background. To do this, just select the required area of text and click on the button with the image of the underlined capital letter “ A”, after which a list will appear (Fig. 6), in which you can select the appropriate color and font background.

10. Comments to the text for editing

If any text causes you doubts, then you can mark it: select it, press “Insert comment” (Ctrl + Alt + M) and indicate the reason, so that later it will be clear what needs to be corrected.

Rice. 7 Insert comments on the selected text to explain the corrections that need to be made

It can also be useful when several people are working on the same document.

11. Other formatting tools

You are writing an article in which you want to link to a source that confirms your words, then click on the “Insert link” button, then enter the text of the link, and add it in the field below.

Rice. 8 Formatting Tools in Google Doc

You can not do without the situation when you need to align the text. Most often, this is a heading that needs to be centered. To perform this procedure, select the desired area and in top menu choose how you want to align: left, center, or right.

Buttons from left to right:

Align text to the left (Ctrl+Shift+L)
Center (Ctrl+Shift+E)
Right Align (Ctrl+Shift+R)
Align Left (Ctrl+Shift+L)

To perform Alignment, select the desired area and select how you want to align it in the top menu: left, center, or right.

4 in fig. 8 - Line spacing(or Line Spacing)

You don’t need to select anything here, just click on the “Line spacing” button and select the required indentation, by default it is 1. You can also set the spacing yourself: click on the “Set spacing” button and adapt it to yourself.

5 in fig. 8 - Numbered list (Ctrl+Shift+7)

Are you preparing a menu for a restaurant that has different types of salads? Of course, a tool for working with lists will come in handy here. It is possible to choose a bulleted or numbered list. You can also change its design: click on the dropbox (arrow) next to the one you want to select.

6 in fig. 8 - Bulleted list (Ctrl+Shift+8)
7 in fig. 8 - Decrease indent (Ctrl+[)
Increase Indent (Ctrl+])
8 in fig. 8 -Clear formatting (Ctrl+Space)

12. Google Doc View Modes

Despite their uselessness when creating files, it is still worth familiarizing yourself with them, they will suddenly come in handy.

In the "View" menu (Fig. 9), you can select different document viewing modes.

Rice. 9 Google Doc View Modes

You will need this tool in any case, because you can go into view mode and see what the final document will be like, and then return to editing and correct the errors found.

13. Insert

Rice. 10 You can insert a table with a maximum of 20x20

Using the “Insert” tool (number 1 in Fig. 10) you can insert

image,
table or
formula,
and also to make a footnote used in books to explain something.

You can also work with pages: add a table of contents, numbering, bookmarks. As you can see, there are enough tools to write your book.

14. Useless goodies

Of course, it is hard to believe that there will be children's buns in such a serious service. Yes, they are quite childish. But they can be called that because they harm the document.

This is a translation of the document through Google translator, as well as a spell checker. You shouldn't use them. It is better to pay a little and get a quality result.

15. Let colleagues help you with your work.

To do this, you need to give them access to a Google Doc.

Rice. 11 Giving Google Docs Access to Your Colleagues

You can exhibit in open access my job. To do this, in the upper right corner, click on the “Access Settings” button (number 1 in Fig. 11), go to “Advanced” settings (number 4 in Fig. 11) and set the file access level (number 3 in Fig. 11) .

Setting access is also useful if several people are working on a google document when they are teamwork. You can add people who will subsequently have the right to edit, read and comment on the document. A very useful tool if used correctly.

16. Saving and other features

The main feature of Google Docs is that the file is saved automatically in Google Drive and you do not need to press the “Save” button or Shift + f12 every time, as in MS Word.

For each Google document, a history of changes is saved (number 5 in Fig. 11) and there is a chance to find a normal copy, where everything was not as bad as it became.

You can also rename a Google Doc and download it to your computer in various formats.

In addition to these functions, the service allows you to print a document on a printer directly from the cloud: in the top menu there is a button with a printer image (number 1 in Fig. 9), after clicking on which a page with file settings for printing will open.

On fig. 9 shows that in the top menu there is not only “File”, but also “Help”. By clicking on this option, you can get more more information than the one outlined above.

Computer literacy exercise

Dear Colleagues! Checking Google Docs. To do this, follow the link:

We print a couple of lines of text. Does Google Doc work?

Check out other articles on computer literacy:

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Greetings, dear readers and guests of my blog. Today I will continue to talk about services search engines and tell you how to simplify your life and learn how to work with useful tools. Ready for some cool tutorial? Then let's start reading!

Most of the people who use the internet don't know about such a great application as Google Docs, but in vain. After all, it is no worse than the popular office suites OpenOffice and Microsoft Office.

What is Google Docs and its purpose

The developer company cares about its users, constantly releases the latest products. One of them is Google Docs with its integrated word processor and programs for creating and editing spreadsheets and online presentations. The application is free and can be used both online and offline. Created documents can be instantly sent by e-mail, give links to them to other users for viewing, editing and commenting.

In cloud storage You can place an infinite number of objects. Free Google Drive provides 1 gigabyte for storing any files, which can be further increased up to 15 gigabytes. You can work with files both online and offline. The latter requires the Chrome browser, in which you need to enable offline mode for working with files. The application has many advantages, here are some of them:

auto-save ensures that work never goes to waste, even with PC crashes and shutdowns. All changes can be viewed in the history, which is very convenient and makes it possible to roll back to earlier versions;
documents can be downloaded in all popular formats. For example, you can create a text file in Word on your own computer, save it to Google Drive, and edit or finalize it elsewhere from another device;
you can give access to anyone who needs it to make changes, view or comment.

Google Docs Spreadsheets Online: How to Create and Edit a Document

In order to be able to work with objects offline, you need to enable the offline mode feature. This will allow you to correct existing documents and create new ones. The next time you connect to the network, all data is synchronized. To enable the function, you need to open Google Drive and enter the settings by clicking on the gear at the top right. ( All images below are CLICKABLE )

On the screen that appears, check the box for “Offline access”, agree with the requirement to install the extension “Google Docs offline”.

Unfortunately, this feature is not available in all browsers. That's why best solution to work with the application will use the Chrome browser, which allows you to use it fully, with all the available features.

To create and edit Google Spreadsheets online way you need to go to the Disk of the same name. Then you should click on "Create" at the top left. Select "Google Sheets" from the pop-up menu.

This will open the next tab in File Explorer. Let's start creating a document.

First, let's rename it, since by default it is called "New Table". To do this, click on the name and enter your name. Next, click on the "Borders" button, in the menu that opens, select what is required. For example, "All Borders". As a result, we have a completed table.

The screenshot shows that the control panel is quite simple and intuitive. It is possible to change fonts, fill, color, etc. For those who have worked in Excel, everything is elementary. After entering all the data, you need to determine who can access the file. To do this, click on the page of our document "Access Settings" and select the desired item.

After that, when you hover the mouse over this button, a pop-up inscription about the accessibility mode appears. Thus, you can see what value is set in these settings.

Now, in order for other users to view this file, it is enough to send them the appropriate link.

There is nothing complicated in the preparation of documents in this service. When creating new files, the Google Docs page will get cluttered, so it's best to sort all the objects into folders right away. To do this, on the Disk, click on the “Create” plate, in the drop-down window, select “New Folder”. Give it a name and drag your object into it with the mouse.

A little about the compatibility of Dox and browsers. This app works great in Chrome, Mozilla, Safari and Internet Explorer above version 8. Dox may not work correctly in other browsers. The presentation can also be done in it, as well as working with drawings. PNG formats, JPEG, as well as with PDF files.

How to make dropdown lists in a table

In the application, you can add text from a ready-made list. How to create a Google spreadsheet with such functions, I will show in the following example. To the already compiled "Progress" we will make a list of students on the second sheet.

On the first sheet, select a column for selecting surnames from the list. Right-click to open the menu, click on "Data Validation", in the menu that appears, select the items "Rules", "Value from the range" in turn and click on the barred rectangle icon to select the data range. The list of surnames can be compiled on the first sheet.

Then we go to " Sheet2”, select all the data and click OK.

Now you can easily enter the desired names from the drop-down list by clicking on the arrow at the bottom of the cell.

Similarly, you can create a list in the dialog box itself. To do this, you just need to select "Value from the list" and manually enter the names separated by commas.

How to fix speakers

Freezing columns is a very handy feature when creating a Google Docs spreadsheet that contains a lot of information. To do this, open the file we need.

It can be seen that some of the data will not be visible when scrolling. Here detailed instructions in order to pin a specific area:

Select the required columns with the mouse.

At the top, select the item "View", "Pin" and click on the required indicator. We choose "1 line". For this, by the way, it is not necessary to select a column. The screenshot shows that there are many options. You can highlight the desired column and select "To Current Column".

Everything, fixing is done. Now the first columns will always stay at the top when scrolling down.

To unfreeze, go back to the "View" menu and click on "Unfreeze rows" in the drop-down menu.

Creating additional sheets and fields

It is very easy to add an additional sheet in this application. There are two ways:

You need to click on the “+” icon in the lower left corner and a new sheet will appear.
Click on the "Insert" tab at the top, select "New Sheet".

You can add and remove various fields to analyze data in a PivotTable. To do this, create a document by clicking on the "Data" tab and "Pivot Table ...".

Left, in sheet3, there will be a menu where you can select the parameters of interest, on the basis of which you can make a report on all the information provided.

What is Google Forms

They are required to create online surveys. This is a highly requested feature that the developer has built into this app. They can solve many problems. For example:

collect customer opinions about the new product;
create a questionnaire for testing applicants for a job;
embed feedback on the web page;
create a text test for a creative competition.

This is an indispensable thing for collecting information on the Internet. With this application, you can create a survey that collects data for free, without undue intellectual effort. All you need is an internet connection and a Google account.

The developer took care of the additions that expand the capabilities of this processor; completely free of charge. For example:

after filling out the surveys, a message is sent to the mail;
formulas can be inserted into the questionnaire;
the number of respondents may be limited;
at the end of the survey, a message is sent to Slack;
All email addresses in surveys are verified.

Therefore, there is no need to look for an alternative if you did not find something in the forms - it may be in the add-ons.

How to create a registration form

Let's see how to make an online registration form using the following example:

On the Disk, select the "Create" button and then "Google Forms".

In the window that appears with a new document, we see the editor.

Enter the name and fill in the question line.

In the "Answer option" section, click on "Text (string)". The question will be made mandatory, which will not allow the respondent to submit data without completing this field.

We fill in the field of the second question, set the value "Date". Turn off the "Required answer" button.

Click on the "+" sign to add a new question. Fill in the field that opens. This time we select "One from the list", enter the options - "Male" and "Female". Click on the cross to delete the "respondent's answer".

In the next question, select "Several from the list" and write down the options.

In the fifth paragraph, add the "Drop-down List" and fill in all the options.

We draw up the next question as in the screenshot, selecting the “Scale” value.

Add a new item "Grid", enter everything that is required as in the screenshot.

To select a design, click on the icon with a palette and select your favorite theme.

To view, click on the image of the eye, and if you like everything, then click on the three dots in the right corner and set up access.

If desired, the file can be published to in social networks– Facebook, Twitter, etc., as well as send by email. You can also get a code to embed in a blog or website.

On the "Responses" tab, you can view them in a table. And on the icon with vertical dots, you can set the mode for receiving them. The screenshot shows several options that you can choose from.

You can see the responses both as a summary and as an individual user.

You can edit the form at any time by clicking on the desired object with the mouse.

How to create a google form survey

You'll need to sign in to Drive first to complete the survey. As usual, click on "Create", "Google Forms". The application window will open in a new tab. Enter the name and explanation for the people who will take the survey (this field is optional).

Consider, for example, compiling a questionnaire for parents of schoolchildren. We fill in the first paragraph. By clicking with the mouse, instead of “Question without a title”, we print the required text. Set the question type to "One from the list" and add options. Move the slider to the "Required answer" option.

If you need to delete any values, then for this you should click on the cross next to the unnecessary option. Answers can be swapped by dragging the three dots icon with the mouse. You don't need to save anything, auto-save works.

To enter the next item, click on the “+” icon on the right side of the screen.

To change the text, you just need to click on the desired line with the mouse. Answers can be shuffled by clicking on the icon with three dots and selecting the appropriate item. This is very convenient, as many often choose only the top answers, and shuffling gives a more objective assessment.

There are several types of questions in Google Forms. Here they are in the screenshot.

They were discussed in more detail above. They can be copied if they are repeated in certain variants.

In the settings above the text, you can edit the values. When the "Show the progress of the survey" is enabled, the respondent can see how much of the questionnaire he filled out and how much more he needs to go through. If “Only one answer per person” is set, then only one respondent can be from one account.

In the confirmation text, you can enter the wording that the person will read after filling out the questionnaire.

After finishing work with the form, the questionnaire can be published on the blog and social networks. You just need to click on the "Submit" button in the upper right corner. In the dialog box that opens, fill in the required fields and click OK.

You can not only link to forms, but also embed them in your own website. You can edit the questionnaire at any time by clicking the left mouse button on the corrected value. You can find the survey and its answers in the form of a Google Docs spreadsheet in your Drive. But before that, you need to enter the "Answers" menu and click on the green icon at the top.

How to set permissions on Google Docs

As already mentioned, you can give other people access to Google objects to edit them, view them, and leave comments. To open rights to other people, you need to do the following steps:

On the Disk, select the desired object, right-click on it and select "Sharing ...".

Select the desired value or enter a username, click OK.

To grant rights to other users to several documents at once, select the necessary objects and click "Open access to files".

In the menu that appears, set the required values. Similarly, access to the folder is granted.

You can also open rights to people with a Google account. To do this, on the Disk, select the desired object and click on the "Share" icon. In the menu that opens, enter the address of the email or Google group.

Having considered the functions of Docs, we can say that, despite some limitations, the application copes with its tasks and can be useful as a lightweight cloud editor. And the undoubted advantages are its simplicity and accessibility.

I hope the article was useful, and you will use it as a cheat sheet when working. In order not to forget the article and always return to it, I would advise you to add it to your bookmarks. I will be grateful for the repost of the article. All the best and see you soon -))).

Sincerely, Galiulin Ruslan.

Hello, friends! This article will discuss how to use the Google docs online service for a beginner? How can a beginner prepare a report online in Google Docs?

How to make a report through Google Docs online

This article is written for beginners who want to make money through the Internet, want to make a blog themselves, learn how to make money on affiliate programs want to build their infobusiness. To achieve your goals, you need to learn, which many beginners do. I myself took various courses and trainings, this was written in articles on the blog "" and "". In the learning process, it is often necessary to prepare reports on the performance of various tasks and present them to teachers and coaches.

It is convenient for teachers and students to work in online mode when provided Feedback when they sort out the mistakes of one of the students, the rest listen and shake their heads. As a rule, the free online service Google Docs - Google Docs - is used to work with documents. The Google docs service has in its arsenal a package of office programs, which are quite enough for work.

As it turned out, 95 - 97% of beginners do not know what it is and how to work with this service. Instead of taking courses, they are forced to look for materials on the Internet to work with the online service Google Docs (Google Docs). There are such materials on the Internet, but they are usually heavily overloaded with unnecessary material.

Therefore, it was decided to write a training article on working online with the Google Docs service (Google Docs) for beginners and give information to a minimum in it. Based on this article, it will be possible to simply and quickly make a report without being distracted by studying unnecessary information, and later gradually master the rest of the functions of the Google Docs service (Google Docs Online).

It is impossible to cover all the features and functions of the Google Docs online service (Google Docs) in one article, this will require a full-fledged video course, therefore, as mentioned above, we will consider the minimum information that is needed to create a report and send it to specific people. So, for starters, let's do a short theoretical review of the Google Docs online service.

Over the past ten years, we have become accustomed to working with documents in various computer programs- Word, Excel, PowerPoint and other programs. It is difficult to imagine that today people write a draft on paper, and then type the corrected text, for example, into Word. To work with documents, office programs are used, such as Microsoft Office in various configurations.

Office programs are installed on a computer, and you can work in them without the Internet - work offline. Often there is a need for collective work on documents, reading, editing, commenting. At enterprises and organizations, this is solved simply, computers are combined into a network. And how to work with a document for people who live in different cities, in different countries?

This issue has been resolved by many Internet services through the use of cloud technologies for processing and storing information. If in a simple way, then the work is performed on the server of the service, and the information is stored there. No files are processed on your computer, these files are not stored on your hard drive. With the help of such services, dozens and hundreds of people from all over the world can work with a document at the same time - this is a very convenient tool. That is, this is an office suite for work, but it is not installed on the computer, but on the service server.

One of such advanced and popular online services is Google Docs (Google Documents), with its help you can create, edit various documents, hundreds of people can work with these documents at the same time. You can create documents similar to Word documents, Excel, graphic files, various presentations.

I hope this is clear? Now let's move on to practical work for the preparation of the report. To get started in online service Google Docs, we need to have mail from Google - gmail. If you do not have such mail, then you need to start it, it is done simply, and we will not consider this issue here. Now that there is mail, we log in and go to the Google page. In the upper left corner, you can click "Applications", or in the upper right corner, click "Services" (see screenshot).

In the window that opens, click on "Google Drive" (Disk), see the screenshot.

Now we have been redirected to the page for working with documents. You will be empty there, I have already created some documents (see screenshot).

Screen 3.

In this article, we will consider working with two documents:

"Document" is an analogue of a document made in regular Word.
“Table” is an analogue of regular Excel, where data can be entered into a table, or some calculations can be made.

To create a document, you must click the "Create" button (see screenshot 3), select in the drop-down menu and click on "Document" (screen 4).

Screen 4.

A new window of our future document opens (screen 5),

Screen 5.

As you can see, the Control Panel is very similar to the Word Control Panel. Now we need to give a name to our document, for this we click at the top of the page " new document". A small window pops up, in the field we prescribe the name of the new document and click "OK".

I will not dwell on the control panel, it is almost the same as Word (see screenshot 5). On the left there are arrows "Back" and "Forward", "Print". Next, we can choose the font, its size, bold, italic, font color. To place text on the page, you must click "Advanced" and select desired function(see screenshot 5).

An important difference from Word is that you do not need to save anything here. If you want to fix something, feel free to fix it, this option will forever remain in the memory of the service, you just close the window and continue working with other documents. By the way, all corrections also remain in memory and you can always return to them.

Suppose our document is ready, now it is necessary to make the access setting, for this we press the button in the upper right corner "Access settings" (see screenshot 5). In the window that opens, click the "Enable access by link" button (screen 7).

Screen 7.

You can also choose a mode - editing, commenting, reading. After clicking on the “Enable access by link” button, a new window pops up, call the pop-up window and select, for example, “Everyone who has the link can view” (screen 8) and click “Finish”.

Screen 8.

Now, if you hover the mouse over the "Access Settings" button, an inscription on a black background is displayed - to whom the created document will be available (see screenshot 9).

Screen 9.

Now you need to copy the link and send it to the addressee, everyone who has a link to the document will be able to view it. This completes the work with the document, it will not be difficult to figure out the rest of the options. You can also watch the video:

Since the article turned out to be quite large, I will end here. Working with tables, creating folders, important features of working with online google we will consider the document in the second part of the article. Subscribe to blog updates and you will be aware of the publication of new materials. The second part of the article can be viewed.

Sincerely, Ivan Kunpan.

Although online editors are not a complete replacement for desktop office suites, they have their undeniable advantages, among which is the ability to work with documents together. No less important are the "cloud" properties of online offices and related services, which allows them to be used to store files and workflow.

IN this review 5 online office packages will be considered in detail according to the following criteria:

Interface: convenience, design, response speed, observed failures during operation.
Word Processor Toolkit: presence of all necessary tools for working with text, inserting tables, images and other elements; toolbar functionality, menu composition.
office applications: since it is impossible to consider all the components of office suites within the framework of one article, the key attention will be paid to the word processor as part of the office, the rest of the applications will be discussed briefly. Table editors may be covered in a separate review, since this is also a fairly broad topic for research and comparison.
Supported formats: Import/Export options.
Collaboration: tools for setting access rights, categorization.
File storage: Disk space provided (primarily in free version, if available), synchronization with PC; limits on the size of documents for storage/loading, file sharing functions.
mobile version: The presence of a mobile web version, as well as applications for various devices.
Rates: tariff plans, the availability of a free version.

Reviewers:

Google Docs
Zoho Docs (Zoho Office Suite)
Microsoft Office Web Apps
Teamlab Office
Thinkfree Online

Google Docs

The Google Docs service, or Google Docs, appeared as a result of the merger of two components - Writely (word processor) and Google Spreadsheets (working with spreadsheets), created by Upstartle and 2Web Technologies, respectively. Both products were taken over by Google and integrated with Google Accounts in 2006. In 2012, the online office was assigned to Google Drive, supplemented by this moment with other applications.

Interface

Decor office applications Google Docs is made in a style typical for other Google services - Gmail, Calendar, etc. Therefore, when global update design by Google is not uncommon, the changes affect all Docs apps.

Most of the functional elements have gray, white and blue tones. No color icons, strict style. In principle, this minimalist move is also characteristic of Microsoft, as will be seen in the case of the Office Web Apps suite.

The toolbar is located in one row, above is the menu, buttons for commenting and granting access. Unnecessary panels can be hidden at any time, leaving only the toolbar visible. It is also easy to remove the ruler and / or the formula bar through the "View" menu section. Thus, editing in the browser becomes more comfortable by expanding the workspace and focusing on the most necessary tools.

In general, editing documents occurs without slowdowns. Unstable work can be observed when opening several dozen documents - but in this case everything depends on the browser resources. Among the shortcomings, failures should be noted, which, although rare, still occur on Google servers- at such moments it is impossible to edit the document.

Writely Toolkit

The main operations are placed on the toolbar, auxiliary commands are placed in the menu bar. For some reason, the developers considered that inserting objects (tables, figures, special characters, etc.) is not needed on the panel for quick access, That's why this group also moved to the menu. Generally speaking, many menu and panel commands are duplicated.

For fonts, basic options are available: paragraph style selection (with preview), typeface (limited to a set of 8 fonts), outline style (among which there is no strikethrough, although it is found in the Sheets component). Alignment, indents, spacing settings are also available.

Curiously, additional fonts can be embedded in a document. and in addition, an extended list of default fonts is provided. So, if you change the document language to English, the result will surprise you. Why the developers have hidden the option to add a custom font to Russian-language documents is not clear.

You can add bookmarks, internal links (anchors), a table of contents to the document. Pretty much everything you need to create structure and layout word processor implemented. Noticed that you can't add digital signature for protection or a watermark. In the latter case there is alternative way using a custom css style, but this, of course, is not very convenient and obvious.

Spell check available: you can add new terms to the dictionary, in context menu correction options are offered. However, you cannot manually specify the language for checking the text, the only workaround is to change it in the document settings ("File → Language ...").

Hotkeys can be found in the memo (Ctrl + /), by hovering over the command icon, or through the menu.

office applications

Google Drive includes applications for working with text documents(Writely component, or Docs), tables (Sheets), presentations (Slides), forms (Forms), drawings (Drawings). According to , there are only three main components - Documents, Spreadsheets and Slides. Any of them can be accessed at start page Google drive.

Sheets

The Sheets (or Spreadsheets) processor allows you to work with spreadsheets, functions, and perform calculations. There are several notable features in this online version compared to any offline spreadsheet processor - say, MS Excel. Firstly, script connection is available Google Apps Script (a kind of alternative to VBA scripts), which opens up the widest possibilities for creating applications, automating, etc.

Secondly - integration with forms for collecting data in tables. Forms is not mentioned in the Google help as a component of documents, but it is an important part of office applications. Forms interact closely with Sheets tables. Using the application, you can create questionnaires, voting, data collection forms, which can be conveniently viewed in the form of tables in the future. At the same time, text fields, radio buttons, and other interactive elements can be used to build voting polls, etc.

The list of functions compared to MS Excel is limited and available only in English implementation. However, it is not difficult to get used to it, especially since you need to understand: this is not a tracing paper of formulas from an offline office package. For a list, see List of Google Sheets features. You may notice that Sheets has own functions: for example, to import data from HTML and XML, Google features and etc.

Working with cells is standard: sorting, filtering, creating ranges, conditional formatting. At the same time, no freezes were noticed, although there are pauses when capturing large ranges. Some familiar commands are missing. For example, for a simple task like finding duplicates, you have to use Apps Script or other workarounds.

In Sheets, you can build simple pivot tables. There are tools for constructing diagrams: linear, combined, columnar, circular, histograms, etc. There are also less common types of them - organizational, geographical. Perhaps the only thing missing is (available as a gadget, and not in the best implementation).

Slides (Presentations)

The slide application is designed to create presentations and then export them to PDF, PPTX, or view them directly in a browser. Transition effects, animation, templates are supported. You can add videos, charts from related Docs applications, WordArt objects, and more to your presentation.

There are some features of Slides that should be listed for later comparison with other services. Firstly, multi-selection of slides, and in addition to standard operations with the clipboard, you can massively make changes - change transitions, change the structure of layouts. Second, insert notes. As the comparison of cloud offices shows, this possibility is far from obvious and conveniently implemented everywhere. Thirdly, a fairly simple, not overloaded interface.

Drawings

The Drawings application (in the Russian version it sounds more blurry - “Google Drawings”) allows you to create drawings using lines, shapes, text. Work is simplified by guides, snapping to a grid and automatic distribution.

The service can be used both for creating sketches, simple design, and for creating graphs and diagrams. The strength of Drawings is the ability to collaborate on a document. Without this, perhaps, the value of the program would have decreased, because graphic editors of this kind - in abundance.

Collaboration

One of the main cloud benefits Google Docs - ease of collaboration with documents and distribution of roles. We can briefly list several important functions.

All changes in the process of working with the document are displayed in real time as cursors of different colors in those positions where editing takes place (in the case of the Writely component). In Sheets and Slides, the corresponding cell/slide is highlighted.

Chat is available in the sidebar, so you can have a discussion in the document, this option was not found in the Drive interface. Commenting on text, cells and slides is also available.

Access rights are fairly easy to manage. can open general access to the document, as well as add a user and specify his access level (editor, owner, commenting, reading).

Contacts can be easily combined into groups, which makes the distribution of rights more efficient, especially when working in a team.

Collections used to be available in Google Docs, but after being "rebranded" to Google Drive, they have been replaced by folders. And if before that it was possible to add a file to several collections, now this possibility is missing. It can be assumed that this was done due to the impossibility of synchronizing collections and folders in local storage. In addition, when using folders, there are no difficulties with access rights for user groups. On the other hand, with tags (as, for example, in Zoho Docs) in Google Docs, it would be much more convenient to clean up.

Supported document formats

Documentation

Two ISO document standards are supported - OpenDocument (open/export) and Office Open XML (open only), plus proprietary formats. As a result, the import / export list in the Docs word processor looks like this: Word, ODF, RTF, PDF, HTML and ZIP. When uploading documents to the service, the files can be converted from MS Office into a format for further editing by means of the service.

tables

Import: XLS, CSV, TXT and ODS
Export: XLS, CSV, TXT, ODS, PDF and HTML

Presentations

Import: PPT and PPS
Export: PDF, PPT and TXT

Images

Export: PNG, JPEG, SVG and PDF

In addition to the specified list, there is also a separate list of formats supported by the Google Drive universal viewer, which is also available for mobile devices(see below).

File storage

The "Save" button on the toolbar in Google apps There are no documents, all changes are saved automatically. Documents keep records previous versions with the possibility of opening them in preview mode or downloading to a computer.

As already mentioned, the file storage is Google Drive. 5 GB storage is free. Maximum size documents can be 1,024,000 characters or 1 MB for text files uploaded for editing to the Google service. For tables, the limit is 400,000 cells, for presentations it is 50 MB, which is approximately 200 slides.

Rates

Google Drive is free, rates with increased disk space indicated. There are discounts for educational and non-profit organizations. You can also use Docs as part of the Google Apps cloud services suite.

[+] Free and no significant restrictions
[+] Convenient, non-distracting design
[+] Thoughtful teamwork in the cloud
[+] Integration with Google services
[+] Regular updates
[+] Template Gallery
[-] Occasionally there are malfunctions
[-] No possibility to personalize the workspace (branding)